Huddler DocHQ
Knowledge that's easy to access, manage and trust.
Bring structure to your policies and procedures, ensuring managed documents have one source of truth – so staff know the version they find is the version they need.
Reliable, organised document Management
Meta data tagging, automatic document IDs and publishing approval workflows ensure your governance processes are followed.
Simple, easy, Accurate Search
Ensure your people find what they need, and can trust what they find. Remove friction and empower your teams with clear versions and document specific filters.
huddler dochq
What Makes DocHQ Different?
Modern organisations create and store large amounts of information, documents and content but without clear structure. Huddler DocHQ helps teams manage documents to support better decision-making with reliable information.
This isn’t another SharePoint Document Library. It’s an intelligent collection of workflows, metadata, version control, and configurable views to create consistency in document management.
Make it easier for employees to quickly locate the information they need without searching across multiple locations: the Corporate Library vertical can be integrated into the digital workplace search experience.
Take your understanding of how your teams interact with workplace content to make controlled documents more approachable. Slice-and-dice your document library using tag-driven views that automatically and dynamically display related documents together.
No more wrestling with outdated, clunky document management systems. DocHQ works seamlessly within Microsoft 365 and Teams, so you can leverage native co-authoring capabilities and document publishing Approvals in Teams.
Ensure documents are maintained and up to date with Review Reminder Emails, then automatically published to the digital workplace once approved. Support adherence to your organisational standards by enforcing an automatic Doc ID generation from metadata. Manage document lifecycle needs with built in archiving and restoring.
HUDDLER DOCHQCatalogue of Features
Catalogue of Features
Corporate Libraries
Corporate Libraries provide a centralised, structured approach to managing your organisation’s content, tailored to suit your organisation’s needs.
Corporate Libraries
Draft Library, Corporate (Published) Library, and Archive Library, each with separate permissions.
Documents move seamlessly through their lifecycle, from draft to published (Corporate Library), to archiving, using automated workflows.
Documents move seamlessly through their lifecycle, from draft to published (Corporate Library), to archiving, using automated workflows.
Metadata
Metadata Configuration helps organisations organise, categorise and locate content by assigning meaningful metadata fields, enhancing searchability and workflow integration.
Metadata
Metadata fields such as Category, Document Type, Business Stream, and Owner provide structured organisation for documents.
Metadata fields are set during tailored configuration and reflect your requirements.
User generated keywords (“Enterprise Keywords”) power document discovery, filtering and search.
Metadata fields are set during tailored configuration and reflect your requirements.
User generated keywords (“Enterprise Keywords”) power document discovery, filtering and search.
Document ID
Generate a human-readable, unique document ID for each document .
Automatically Generated IDs
Unique human-readable Document IDs are automatically generated for each document on first publish.
ID is built from customisable abbreviations of document type, category and sub-category.
Enable or disable minor versions depending on your governanceneeds
ID is built from customisable abbreviations of document type, category and sub-category.
Enable or disable minor versions depending on your governanceneeds
Publishing Workflow
The Publishing Workflow seamlessly transitions documents from draft to published, streamlining approvals and ensuring organisational compliance.
Publishing Workflow
Edits to documents must be approved before publishing.
Metadata fields, such as business stream and category, are required to ensure content is organised and easily searchable.
Publishing generates a unique document ID, optionally converts the file to PDF, and triggers an approval request with customisable email notification.
If approved, the document is published to the Library.
Metadata fields, such as business stream and category, are required to ensure content is organised and easily searchable.
Publishing generates a unique document ID, optionally converts the file to PDF, and triggers an approval request with customisable email notification.
If approved, the document is published to the Library.
Review Reminders
Automated reminders ensure document reviews and updates are completed on time, keeping content organisationally compliant and relevant.
Review Reminders
Configure notification intervals for reminders based on document types - e.g. reminders could be scheduled 60, 30 and 7 days before a due date.
Add a calendar event directly from the reminder email for streamlined task management.
Access the document instantly or view it in context within the Draft Library.
Add a calendar event directly from the reminder email for streamlined task management.
Access the document instantly or view it in context within the Draft Library.
Search
The Search feature streamlines finding documents and assets within the platform, improving productivity and user experience.
Search
Document Search results page which separates results into customisable tabbed 'verticals': Policies, Procedures, Forms, Guides
Results include a thumbnail image and a brief description.
Filters can be specific to each vertical, such as Department for Policies and Document Owner for Forms.
Results include a thumbnail image and a brief description.
Filters can be specific to each vertical, such as Department for Policies and Document Owner for Forms.
Archiving
Simplifies document lifecycle management by moving outdated or inactive documents to the Archive Library.
Archiving
Ensures critical records are preserved while decluttering active libraries.
Archived documents remain accessible for review and compliance purposes.
Sends an email notification to the document owner, advising them of the archive and providing access details.
Archived documents remain accessible for review and compliance purposes.
Sends an email notification to the document owner, advising them of the archive and providing access details.
Restoring
Easily reinstate archived documents back into active libraries for continued use.
Restoring
Ensures that restored documents retain their original metadata and version history for consistency.
Sends an email notification to the document owner, advising them of the restoration process and providing access details.
Sends an email notification to the document owner, advising them of the restoration process and providing access details.
Configured Views
Configured Views enable tailored presentation of documents and assets, ensuring content is displayed clearly and aligns with the types of documents being presented.
Configured Views
Flexible options for tabular or visual layouts ensure content is displayed in the most effective format for different document and asset types.
Tabular layouts include metadata-driven filters to simplify sorting and help users quickly locate relevant content.
Tabular layouts include metadata-driven filters to simplify sorting and help users quickly locate relevant content.